Holland America Line Administrative Assistant II in SEATTLE, Washington

Administrative Assistant II

Seattle, WA

Through genuine and intuitive service, we consistently deliver exceptional Seabourn Moments that delight our guests and create the world’s finest travel experiences.

Job Details

The Administrative Assistant will provide administrative and clerical support to a Senior Vice President. They will manage the flow of information to and from, including phone traffic, email exchanges and reports. The will be the Senior Vice President's point of contact for external and internal inquiries and coordination of meetings, travel and special events. In addition, they will be the key liaison with our parent company, Carnival Corporation, as well as our international offices and team members.

Responsibilities:

  • Prepare, edit and distribute correspondence (e.g., letters, emails, reports, etc.) to external contacts, interoffice personnel and associated management team with limited input.

  • Answer, screen, and direct incoming communications such as phone calls, general mail, email traffic, faxes and messages in a timely manner. In the absence of the Sr. Vice President, personally initiates responses to time-sensitive requests or ensures responsible parties respond within established deadlines.

  • Coordinate air ticketing, transfers, suite requests and hotel accommodations for Sr. Vice President and other personnel, as needed. Assist in processing expense reports.

  • Maintain and order department supplies. Code and route invoices for approval. May approve invoices on behalf of the Sr. Vice President.

  • Consolidate data and information for various meetings, and reports within established deadlines. Assign and distribute meeting minutes and compiles responses for final review by the Sr. Vice President.

  • Review and reconcile department’s time and attendance system to ensure accuracy of employees’ work hours before payroll processing.

  • Tracks the completion of various projects assigned to the Sr. Vice President’s staff.

  • Coordinate the scheduling of meetings, reserve meeting rooms and events exercising independent judgment to minimize schedule conflicts and recommend alternatives. Monitor, maintain and update Sr. Vice President’s calendar.

  • Assist with Budget / Forecast support and liaising with Finance and Sr. Vice President to maintain deadlines.

  • Responds to inquiries from business partners, vendors and guests as they apply to the department or the Sr. Vice President’s area of expertise.

  • May have department or functional-area specific responsibilities or tasks that require little oversight or input from the Sr. Vice President.

Requirements:

  • Outstanding knowledge of Microsoft Office Suite Applications.

  • Ability to perform well amid changing priorities and under strict deadlines.

  • Ability to quickly gain knowledge of the company/department, product/function, and internal organizational structure.

  • Excellent verbal and written communication skills

  • Demonstrates professionalism and strong interpersonal skills with ability to interact well with personnel of all levels of the organization including other Carnival Corporation Brands

  • Demonstrates confidentiality, strong organizational skills with attention to detail and follow through.

  • Minimum three years office management or other administrative support experience.

Benefits...

  • Flexible Work Schedule! – 9/80 alternative workweek schedule option providing each employee with one (1) weekday off every two weeks.Time off benefits – 8 paid holidays, paid vacation and paid sick time

  • Travel – Generous Cruise and Travel Privileges for you and your family

  • Health – Complete benefit plans including medical, dental, vision and flexible spending accounts

  • Wellness – Health and wellness programs include discounted health benefits and memberships

  • Tuition Reimbursement – Up to 80% with a maximum of $3000 per fiscal year

  • 401(k) – Company match of 33% on employees first 6% contribution with 100% vesting after 4 years of service

  • Profit Sharing Plan – Eligible after 1 year of service

  • Employee Stock Purchase Plan – Discount on Carnival Corporation stock

  • Training – In-house Discover University courses on professional development

  • Rewards & Incentives – Employee Recognition and Reward Programs; rideshare, financial commuter incentives; special employee discounts for local venues, banking services and retail stores

Next Steps.....

At Seabourn, we are passionate about travel. We believe that traveling for pleasure has a redemptive power that enriches people’s lives. And we believe that people should travel well. Apply today and set sail on an exciting new career course! Our application process is quick and easy, be sure to login to our Talent Center and create a profile and then apply directly to your specific job. Holland America Line is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, disability or protected veteran status.